Information Database Specialist

Position: Part time
Deadline: October 8, 2024

Certificate Number: C20GL6535/ Job Order: 2024-386/ 1 Position

MISSION:

Redlands Christian Migrant Association (RCMA) is a nationally recognized non-profit leader in childcare and early education. RCMA operates more than 65 centers and 3 charter schools, with a staff of 1,600 employees, in 21 Florida counties. We have grown over the years through our policy of hiring from the communities served, forging a strong bond between parents and RCMA caregivers, teachers, and staff.

WHY WORK FOR US?

Would you rather have a fulfilling career than just a “job”? At RCMA, we feel lucky to work in fulfilling roles every day. Like one big family, we work hand in hand with families who need allies on their journey toward big dreams. Through empathy and compassion, we help cultivate a sense of dignity and pride in these valuable members of society and provide them with resources for growth. If this sounds like a family you’d like to become a member of, we’d love to hear from you!

PURPOSE OF POSITION: Ensures delivery of efficient and high-quality services to children and families through simplifying and streamlining entry and data tracking for informing families and program improvement.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following; however, other duties may be assigned.

1. Receives, reviews, and enters data into a computer system or tracking database according to established procedures using (GoEngage) and/or Enhance Field System Modernization (EFS Mod) database.
2. Creates and maintains child and family files for all funding sources in designated and locked file cabinet(s), while ensuring the confidentiality of the collected and stored data is maintained.
3. Completes application and determines family’s eligibility for School Readiness (SR) and Voluntary Prekindergarten (VPK) child care programs. Completes re-determinations as required.
4. Reviews child Sign In/Out forms for completeness in preparation for the Center Coordinator to reconcile and approve attendance rosters.
5. Submits (SR) and (VPK) attendance rosters to the Program Data Analyst by the 1^st of each month.
6. Generates statistical reports to compare, analyze, and verify data entered with source documents. Distributes reports to center, area, and statewide staff as appropriate.
7. Serves as the primary liaison between the Center, (GoEngage), (EFS Mod) and Database Administrators throughout the organization.
8. Meets weekly with Center staff regarding analysis of database reports.
9. Attends required data entry and eligibility trainings and meetings and provides input to enhance systems.
10. Adherence to all RCMA funding and DCF requirements

MANDATORY QUALIFICATION REQUIREMENTS/EDUCATION: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily while exercising independent judgment and discretion under the general supervision of the Center Coordinator. The requirements listed below are representative of the knowledge, skill, and/or ability required. The individual must meet age, medical, moral character, and any other requirements for childcare as required by Florida Statutes. Some overnight travels and weekends may be necessary to complete the requirements.

If School Readiness, DCF 45 hours would be required if the employee would work directly with children or is unsupervised with children.

MINIMUM EDUCATION AND EXPERIENCE:

• High school diploma or GED.
• 3 to 5 years of work experience in a data entry position which provides the desired knowledge, skills, and abilities necessary to perform the position’s essential duties and responsibilities.
• Computer literacy and data entry experience.
• Knowledge of records management procedures.
• Knowledge of computer software, including Excel and Word.
• Knowledge of (GoEngage) and (EFS Mod) database systems is a plus.
• Skills in the use of basic office equipment.
• Customer service skills and sensitivity to staff and families.
• Communicates clearly and effectively, both orally and in writing.
• Ability to perform mathematical calculations.
• Ability to demonstrate detail orientation.
• Ability to enter accurate information into an automated database
• Ability to demonstrate excellent organizational and follow-up skills.
• Ability to provide customer service effectively and courteously under normal or high-pressure circumstances.
• Detail-oriented and possess skills in keyboard and calculator touch systems.
• Carry out multiple tasks and meet deadlines.

RCMA is an equal opportunity/affirmative action employer and a drug‑free workplace.